Pricing
Three plans, no setup fees. Prices are shown ex VAT. Save 20% when you pay annually.
Free, for your first job
One project and two users, to capture, price and track the variations on your first job. No card and no minimum term. Upgrade when the second job comes in.
£0/month
Start freeBuilder
For builders working directly with homeowners
£49/month
ex VAT (£58.80 inc VAT)
Up to 5 users · domestic projects up to £100,000 ex VAT
Sign up nowWin and control more extras
- Quotes and estimates
- Variation register
- Homeowner approval portal
- Digital signatures
- Photos and evidence
Get paid faster
- Deposits and stage payments
- Invoices and payment requests
- Outstanding balance tracking
- Contract value tracking
- Invoices to Xero, Sage or QuickBooks, paid back automatically
Protect yourself
- Consumer Contracts Regulations notices
- Complete audit trail
- Project timeline
Recommended for subcontractors
VariationFlow
For subcontractors working under main contractors
£200/month
ex VAT (£240 inc VAT)
Unlimited users
Sign up nowCapture every variation
- Variation register
- Site capture, offline
- Voice notes
- Photos and evidence
- Instructions and approvals
- Dayworks
Recover more revenue
- Payment applications
- Valuations
- Ageing alerts
- Payment tracking
- Recovery dashboard
- Certified valuations to Xero, Sage or QuickBooks, paid back automatically
Control margin
- CVR reporting
- Project profitability
- Forecast revenue
- Forecast margin
- Commercial reporting
Stay ahead of contract deadlines
- NEC workflows
- JCT workflows
- Construction Act tracking
- Contract notices
- Deadline management
VariationFlow + QA Flow
Commercial control and quality assurance in one platform
£400/month
ex VAT (£480 inc VAT)
Unlimited users
Sign up nowEverything in VariationFlow, plus:
Quality management
- Inspection and test plans (QITPs)
- Inspections
- Hold points
- Witness points
- NCRs
- Snagging
Information management
- RFIs
- Submittals
- RAMS
- Transmittals
Handover and compliance
- O&M manuals
- Handover packs
- Golden thread records
- Evidence for Building Safety Act handovers
More than one company or division?
Both VariationFlow plans include one organisation. Add a division, a department or a second company for £150 a month each + VAT, and group reporting opens across all of them.
At a glance
| Feature | Builder £49/month ex VAT | VariationFlow £200/month ex VAT | VariationFlow + QA Flow £400/month ex VAT |
|---|---|---|---|
| Users | Up to 5 | Unlimited | Unlimited |
| Projects | Unlimited | Unlimited | Unlimited |
| Work it covers | Domestic, for homeowners | Subcontract and commercial | Subcontract and commercial |
| Largest project | £100,000 ex VAT | No limit | No limit |
| Quotes, variations, photos and signatures | |||
| Payment applications and valuations | - | ||
| CVR, forecasting and the recovery dashboard | - | ||
| Tender and bill of quantities import | - | ||
| NEC and JCT workflows, Construction Act tracking | - | ||
| QA Flow: inspections, NCRs, RFIs, RAMS, handover | - | Add for £200/month | |
| Xero, Sage and QuickBooks: invoices sent, payments marked back | |||
| Extra organisations, with group reporting | - | £150/month each | £150/month each |
Questions
- Do the prices include VAT?
- No. Every price is shown ex VAT, and VAT at 20% is added at checkout. Builder is £49 a month + VAT (£58.80 in all), VariationFlow £200 + VAT (£240) and VariationFlow + QA Flow £400 + VAT (£480). Every invoice shows the VAT as its own line, so a VAT-registered business can reclaim it.
- Is there a minimum term?
- Paid plans have a 6-month minimum term. After that you can cancel at any time. The Free plan has no term and needs no card.
- Can a commercial contractor use the Builder plan?
- No. Builder covers domestic projects for homeowners, each up to £100,000 excluding VAT, with up to five users. Subcontract and commercial work, and payment applications under the Construction Act, are on the VariationFlow plan. If a domestic job is bigger than the limit, contact us and we will set you up.
- What is an extra organisation?
- A division, a department or a second company run from the same account. Each one is £150 a month + VAT, and once you have two you get group reporting across them.
- Can I add QA Flow later?
- Yes. On the VariationFlow plan, billed monthly, you can add QA Flow from Billing for £200 a month + VAT, which brings you to the same £400 as VariationFlow + QA Flow. The add-on is always billed monthly, so on annual billing upgrade to VariationFlow + QA Flow instead, which keeps the 20% off on both.
- Is there a discount for paying annually?
- Yes, 20% off when you pay for the year up front.
- Does VariationFlow replace our accounts software?
- No. VariationFlow is your commercial record: variations, instructions, valuations and applications, the payment clocks and the CVR on every job. It holds no ledger, runs no payroll, files no CIS returns and raises no purchase orders, so your accounts stay where they are.
- Does it connect to our accounts software?
- Yes, to Xero, Sage Accounting and QuickBooks Online, on every paid plan. Each certified valuation, and each homeowner invoice on Builder, goes across as a sales invoice with the retention and the VAT treatment set for you, the domestic reverse charge included, and when the invoice is paid there, VariationFlow marks it paid: within minutes from Xero and QuickBooks, within the hour from Sage. One accounts package can be connected at a time. The register also exports as CSV or JSON for your accounts team.
Need something else? Talk to us. See our Terms & Conditions.
Start with one job, free
Capture, price and track the variations on your first job with no card and no minimum term, or book a 20-minute demo built around your own contracts.
Not ready to switch? Send one live job for a free recovery check